The contract documents are the information base for a tender that a contracting authority provides to suppliers prior to procurement. Well-prepared contract documents with a clear structure are important for the efficiency in the public procurement process.
Contract documents shall contain at least:
- requirements for the supplier (the supplier’s economic standing and technical and professional ability) in the case of open and simplified procedures,
- a requirement specification or description of the assignment (e.g. technical specifications),
- grounds for evaluation – lowest price or the most economically advantageous tender (including evaluation criteria; that is, the circumstances used to distinguish the most economically advantageous tender),
- the commercial conditions that are to be applied during the period of the agreement (e.g. terms of payment and supply).
- the administrative provisions for the procurement (e.g. award procedure, last date for tenders and the period of tender validity).
A contracting authority may also impose special conditions for how the contract is to be performed; such conditions may refer to, for instance, social and environmental considerations.